Please feel free to read our policy which underpin everything we do at school.
They are important documents which actively inform our annual School Improvement Plan. 
They are revisited, reviewed and updated with school governors as a part of our rolling programme for school self-evaluation. 
  • Child protection policy PoliciesOpen or Close




    To contribute to the personal safety of all children/young people attending the Greek Community School (GCS) by promoting child protection awareness, good practice and sound procedures.


    We at Greek Community School at St. Cyprian’s

    believe that all children have the right to be treated equally and to learn in a safe and friendly environment.
    This policy is based on the following principles:
    the welfare of the child/young person is paramount
    all children, whatever their age, culture, disability, gender, language, racial origin, religious beliefs and/or sexual identity, have the right to protection from abuse
    all suspicions and allegations of abuse will be taken seriously and responded to swiftly and appropriately
    staff/volunteers are trained to understand the nature of abuse and to be alert to matters of concern
    all staff/volunteers working in this community school have a responsibility to report concerns to the designated person with responsibility for child protection at the school, and/or to the school’s co-ordinator.
    We aim to safeguard children/young people by:
    adopting child protection guidelines through procedures and a code of conduct for staff/volunteers
    sharing information about child protection and good practice with children/young people, parents and carers and staff/volunteers
    sharing information about concerns with agencies who need to know, and involving parents and children/young people appropriately
    following carefully the procedures for recruitment and selection of staff/volunteers
    providing effective management for staff/volunteers through support, supervision and training
    reviewing our policy and good practice regularly

    The role of the designated person

    The names of the designated persons (2) are made known to both staff and parents through this policy, which can be found in the staff handbook for staff, and to the parents at enrolment. It is the responsibility of these persons to make themselves available for consultation by staff, volunteers, visitors and children/young people and their families.
    The named person’s role includes:
    ensuring that this policy is implemented throughout the school
    ensuring that all necessary enquiries, procedures and investigations relating to child protection are carried out
    reporting results of screening enquiries and preserving ‘need to know’ levels of confidentiality and access to secure records
    ensuring that all confidential records relating to child protection matters are kept secure
    liaising with social services at a formal and informal level on child protection matters, also with the police
    reporting allegations and suspicion of abuse to the appropriate authorities
    ensuring that there is adequate induction and training relating to child protection matters
    ensuring that each activity carried out by the school is sound in terms of child protection as regards personnel, practices and premises
    checking all incident reports made by staff/volunteers, countersigning them and making such reference to the appropriate authority as is appropriate

    Good practice

    Before any activity starts, the designated person shall ensure that adequate child protection procedures are in place, as follows.
    Each parent must fill out a consent form for each child/young person attending the school.
    A register must be kept of all children/young people attending the school’s activities, including information about arrival and departure times.
    A daily diary or signing-in book must be kept for all adults on the premises (staff members, volunteers, parents and visitors).
    Team members will record any unusual events on the accident/incident form or in the daily diary, unless this includes anything confidential.
    Where possible, staff/volunteers should not be alone with a child/young person, although it is recognised that there may be times when this may be necessary or helpful.
    The school recognises that physical touch between adults and children/young people can be healthy and acceptable in public places. However, staff/volunteers will be discouraged from this in circumstances where an adult and child/young person are alone together.
    All team members should treat all children/young people with dignity and respect in their attitude, language and actions.

    Outings and trips

    All vehicles hired for outings must be insured, roadworthy and fitted with seatbelts.
    All drivers should travel with at least one escort. Drivers and escorts should have up-to-date CRB checks and should have been subject to appropriate recruitment procedures. All drivers and escorts should agree to abide by these guidelines.
    A roll call will be taken at the start of a journey and again before beginning the return journey; if the group is travelling in more than one vehicle, children/young people will be encouraged to travel in the same vehicle there and back.
    Staff/volunteers accompanying trips will carry the contact numbers for the home organisation and emergency services in the event of an alert being necessary.
    If a child/young person goes missing while on a trip, staff should instigate an immediate search. If the child/young person cannot be found within half an hour, the appropriate security staff/volunteers and the police should be notified.
     If, having notified security staff and the police, the child/young person cannot be found, the parents/carers of the child/young person must be notified immediately.
    The care of the remaining children/young people is paramount. It is imperative that they return to the home site as quickly as possible, while a senior staff member remains at the visit site to co-ordinate contact between security staff and the child’s/young person’s parents/carers.

    Use of premises by other organisations

    In the event of a room or rooms on the premises being used by other organisations, the letting agreement should ensure that the hiring organisation works to approved child protection procedures and/or that those hiring the room(s) read and agree to abide by these guidelines.

    Safe recruitment

    All staff/volunteers will be appointed by at least two members of the management committee.
    Most staff and all volunteers will work in teams or in open environments where they are not alone with children. Where necessary, staff members (but not volunteers) may work alone with children/young people, providing that they have completed a satisfactory probationary period.
    All staff/volunteers will:
    be given a clear job description or role description, setting out expectations for their work and conduct
    show that they meet the person specification for the post or role
    fill in a form on first appointment and annually at the start of each school year, to update their personal details, previous and current work/volunteering experience and qualifications
    supply the names of two referees, who will be contacted personally
    be required to complete an enhanced Criminal Records Bureau check on appointment, and every three years thereafter, giving photographic and other evidence of identity and including a formal declaration of any criminal convictions
     be taken through child protection policy and procedure on induction, followed by annual training to remind them of procedures and important concepts
    be supervised by a named manager
    be observed at work by the Head Teacher

    Responding to allegations of abuse

    Allegations against a member of staff/volunteer

    The school will fully support and protect anyone who, in good faith, reports his or her concern that a colleague is, or may be, abusing a child/young person. Where there is a complaint against a member of staff/volunteer, there may be three types of investigation: criminal investigation, child protection investigation or disciplinary/misconduct investigation. The results of the police and child protection investigation may well influence the disciplinary investigation, but this will not necessarily be the case.

    Concerns about poor practice

    If, following consideration, the allegation is clearly about poor practice; this will be dealt with as a misconduct issue.
    If the allegation is about poor practice by the school’s designated person, or if the matter has been handled inadequately and concerns remain, it should be reported to the chair of the management committee, who will advise how to deal with the allegation and whether or not the school should initiate disciplinary proceedings.

    Internal enquiries and suspension

    The designated person will make an immediate decision about whether any individual accused of abuse should be temporarily suspended, pending further police and social services inquiries.
    Irrespective of the findings of the social services or police inquiries, the school will assess all individual cases to decide whether a member of staff or volunteer can be reinstated and how this can be handled sensitively. This may be a difficult decision, particularly where there is insufficient evidence to uphold any action by the police. In such cases, the school must reach a decision based upon the available information. This might suggest that, on a balance of probability, it is more likely than not that the allegation is true. The welfare of the child/young person must remain of paramount importance throughout.

    What to do if you suspect that abuse may have occurred

    1.  You must report your concerns immediately to the designated person at your school.
    ​​Step-by-step guidance for staff/volunteers on dealing with their earliest concerns is provided on the card ‘What to do if you are worried that a child is being abused’. This guidance is produced by the Department of Health and endorsed by the local authority. Copies of the card must be available to every member of staff and volunteer.
    The designated person will:
    - obtain information from staff/volunteers, children/young people or parents/carers who have child protection concerns and record this information
    - assess the information quickly and carefully and ask for further information, as appropriate
    - consult with a statutory child protection agency such as the local social services department or the NSPCC to clarify any doubts or worries
    - ensure that the parents/carers of the child/young person are contacted as soon as possible, following advice from the social services department
    - make a referral to a statutory child protection agency or to the police without delay.
    If the school’s designated person is the subject of the suspicion/allegation, the report must be made to the chair of the management committee, who will refer the allegation to social services
    2.  Suspicions will not be discussed with anyone other than those named above.

    3.  It is the right of any individual to make direct referrals to the child protection agencies. If, for any reason, you believe that the designated people have not responded appropriately to your concerns, then it is up to you to contact the child protection agencies directly.

    4.  If a child makes a disclosure of abuse:
    -   make notes as soon as possible (ideally within one hour of being told)
    -   write down exactly what the child/young person has said, what you said in reply and what was happening immediately before you were told (for example, what activity was taking place)
    -   record dates, times and when you made the record
    -   keep all your handwritten notes secure
    -   report your discussion to the designated person as soon as possible
    -   if the designated person is implicated, you need to report to the second designated person
    -   if both are implicated, report to social services
    -   do not discuss your suspicions or allegations with anyone other than those nominated above
    -   the designated person must consider carefully whether or not it is safe for a child/young person to return home to a potentially abusive situation, and, if necessary, they should take immediate action to contact social services in order to discuss putting safety measures into effect.

    Allegations of physical injury or neglect

    If a child/young person has a symptom of physical injury or neglect, the designated person will:
    contact social services for advice in cases of deliberate injury or concerns about the safety of the child/young person, but they must not inform the parents/carers
    seek emergency medical attention if necessary
    inform the child’s/young person’s doctor of any suspicions of abuse
    in other circumstances, speak with the parent/carer and suggest that medical help/attention is sought for the child/young person
    if appropriate, encourage the parent/carer to seek help from social services
     if the parent/carer fails to act, seek advice from the Local Safeguarding Children Board
    in the case of real concern, contact social services for advice

    Allegations of sexual abuse

    In the event of allegations or suspicions of sexual abuse, the designated person will:
    contact the social services duty social worker for children and families directly, but must not speak to the parent or to anyone else
    seek advice from the Local Safeguarding Children Board
    collect and clarify the precise details of the allegation or suspicion and provide this information to social services, but should not attempt to carry out any investigation into the allegation or suspicion of sexual abuse
    while allegations or suspicions of sexual abuse should normally be reported to the designated person, their absence should not delay referral to social services

    Responding to a child making an allegation of abuse

    It is important not to make promises that you may not be able to keep. Do not say that you will keep confidential what a child/young person is about to tell you, as you may have a duty to share it with others.
    Find an appropriate early opportunity to explain that it is likely that the information will need to be shared with others.
    Stay calm and listen carefully to what the child/young person is saying.
    Allow the child/young person to continue at their own pace.
    Ask questions for clarification only and at all times avoid asking questions that suggest a particular answer.
     Reassure the child/young person that they have done the right thing in telling you.
    Tell them what you will do next and with whom the information will be shared.
    As soon as possible, record in writing what was said, using the child’s/young person’s own words.
    Make a note of the date, time, any names mentioned and to whom the information was given, and ensure that the record is signed and dated.

    Helpful statements to make

    ‘I believe you (showing acceptance of what the child/young person says).’
    ‘Thank you for telling me.’
    ‘It’s not your fault.’
    ‘I will help you.’

    Do not say:

    Why didn’t you tell anyone before?’
    ‘I can’t believe it!’
    ‘Are you sure that this is true?’
    ‘Why? Who? When? Where?’


    Consideration should be given to the kind of support that children/young people, parents/carers and members of staff/volunteers may need. Use of helplines, support groups and open meetings will maintain an open culture and help the healing process. The Directory of the British Association for Counselling is available from the British Association for Counselling, 1 Regent Place, Rugby CV21 2PJ, tel: 01788 550 899, fax: 01788 562189.



    These definitions are based on those from Working together to safeguard children (Department of Health, Home Office, Department for Education and Employment, 1999).

    Physical abuse

    Physical abuse may involve hitting, shaking, throwing, poisoning, burning or scalding, drowning, suffocating or otherwise causing harm to a child/young person.
    Physical harm may also be caused when a parent/carer feigns the symptoms of, or deliberately causes, ill health to a child/young person whom they are looking after. This situation is commonly described as factitious, fabricated or induced illness in children/young people or ‘“Munchausen syndrome by proxy’.
    A person might do this because they enjoy or need the attention they get through having a sick child/young person.
    Physical abuse, as well as being the result of a deliberate act, can also be caused through omission or the failure to act to protect.

    Emotional abuse

    Emotional abuse is the persistent emotional ill treatment of a child/young person, such as to cause severe and persistent adverse effects on the child’s/young person’s emotional development. It may involve making a child/young person feel or believe that they are worthless, unloved, inadequate or valued only insofar as they meet the needs of the other person.
    It may feature expectations being imposed on a child/young person that are inappropriate for their age or stage of development. It may also involve causing a child/young person to feel frequently frightened or in danger, or the exploitation or corruption of a child/young person.
    Some level of emotional abuse is involved in all types of ill treatment of a child/young person, though it may occur alone.

    Sexual abuse

    Sexual abuse involves forcing or enticing a child/young person to take part in sexual activities, whether or not the child/young person is aware of, or consents to, what is happening. The activities may involve physical contact, including penetrative acts such as rape, buggery or oral sex, or non-penetrative acts such as fondling.
    Sexual abuse may also include non-contact activities, such as involving children/young people in looking at, or in the production of, pornographic material, or watching sexual activities, or encouraging children/young people to behave in sexually inappropriate ways.
    Boys and girls can be sexually abused by both males and females, whether adults or other children/young people.


    Neglect is the persistent failure to meet a child’s/young person’s basic physical and/or psychological needs, that is likely to result in the serious impairment of the child’s/young person’s health or development. It may involve a parent or a carer failing to provide adequate food, shelter or clothing, leaving a child/young person at home alone or failing to ensure that a child/young person gets appropriate medical care or treatment. It may also include neglect of, or unresponsiveness to, a child’s/young person’s basic emotional needs.
    It is accepted that, in all forms of abuse, there are elements of emotional abuse and that some children/young people are subjected to more than one form of abuse at any time.
    These four definitions do not minimise other forms of maltreatment.


    Recent guidance identifies other sources of stress for children/young people and families, such as social exclusion, domestic violence, the mental illness of a parent/carer or drug and alcohol misuse. These may have a negative impact on a child/young person’s health and development and may be noticed by an organisation caring for a child/young person. If it is felt that a child/young person’s well-being is adversely affected by any of these situations, the same procedures should be followed.


    The following signs may or may not be indicators that abuse has taken place but the possibility should be considered.

    Physical signs of abuse

    Physical signs of abuse may include:
    any injuries not consistent with the explanation given for them
    injuries which occur to the body in places which are not normally exposed to falls or games
    unexplained bruising, marks or injuries on any part of the body
    bruises which reflect hand marks or fingertips (from slapping or pinching)
    cigarette burns
     bite marks
    broken bones
    injuries which have not received medical attention
    neglect, undernourishment, failure to grow, constant hunger, stealing or gorging food, untreated illnesses, inadequate care
    repeated urinary infections or unexplained stomach pains
    Changes in behaviour which can also indicate physical abuse may include:
    fear of parents/carers being approached for an explanation
    aggressive behaviour or severe temper outbursts
    flinching when approached or touched
    reluctance to get changed in front of others – for example, wearing long sleeves in hot weather
    withdrawn behaviour
    running away from home

    Emotional signs of abuse

    Emotional signs of emotional abuse may include:
    a failure to thrive or grow, particularly if a child/young person puts on weight in other circumstances – for example, in hospital or away from their parents/carers
    sudden speech disorders
    persistent tiredness
    development delay, in terms of either physical or emotional progress
    Changes in behaviour which can also indicate emotional abuse include:
    obsessions or phobias
    sudden underachievement or lack of concentration
    inappropriate relationships with other children and/or adults
    being unable to play
    attention-seeking behaviour
    fear of making mistakes
    fear of the parent/carer being approached regarding their behaviour

    Sexual abuse

    Physical signs of sexual abuse may include:
    pain or itching in the genital/anal area
    bruising or bleeding near genital/anal areas
    sexually transmitted disease
    vaginal discharge or infection
    stomach pains
    discomfort when walking or sitting down
    Changes in behaviour which can also indicate sexual abuse include:
    sudden or unexplained changes in behaviour, such as becoming withdrawn or aggressive
    fear of being left with a specific person or group of people
    having nightmares
    running away from home
    sexual knowledge which is beyond the child’s/young person’s age or developmental level
     sexual drawings or language
    eating problems such as overeating or anorexia
    self-harm or mutilation, sometimes leading to suicide attempts
    a child/young person saying they have secrets that they cannot tell anyone about
    substance or drug abuse
    suddenly having unexplained sources of money
    not being allowed to have friends (particularly during adolescence)
    acting in a sexually explicit way with adults


    Physical signs of neglect may include:
    constant hunger, sometimes stealing food from other children/young people
    being constantly dirty or smelly
    loss of weight or being constantly underweight
    inappropriate dress for the conditions
    Changes in behaviour which can also indicate neglect include:
    complaining of being tired all the time
    not requesting medical assistance and/or failing to attend appointments
    having few friends
    mentioning being left alone or unsupervised



    All personnel should be encouraged to demonstrate exemplary behaviour in order to protect themselves from false allegations. The following are common sense examples of how to create a positive culture and climate.
    Good practice means:
    always working in an open environment (for example, avoiding private or unobserved situations and encouraging open communication with no secrets)
    treating all children/young people equally, and with respect and dignity
    always putting the welfare of each child/young person first
    maintaining a safe and appropriate distance with children/young people (for example, it is not appropriate for staff/volunteers to have an intimate relationship with a child/young person or to share a room with them)
    building balanced relationships based on mutual trust, empowering children/young people to share in the decision-making process
    making school activities and other off-site activities, fun, enjoyable and safe
    keeping up to date with technical skills, qualifications and insurance
    involving parents/carers wherever possible – for example, by encouraging them to take responsibility for children/young people in changing rooms
    ensuring that parents/carers, staff/volunteers, coaches or officials work in pairs, if groups have to be supervised in changing rooms
    ensuring that, when mixed groups are taken away, they are always accompanied by a male and a female member of staff/volunteer (but remember that same-gender abuse can also occur)
    ensuring that, at tournaments or residential events, adults do not enter children’s/young people’s rooms or invite children/young people into their rooms
    being an excellent role model, including not smoking or drinking alcohol in the company of children/young people
    giving enthusiastic and constructive feedback rather than negative criticism
    recognising the developmental needs and capacity of children/young people and not pushing them against their will
    securing written consent from parents/carers for staff to act in loco parentis, if the need arises to administer emergency first aid and/or other medical treatment
    keeping a written record of any injury that occurs, along with the details of any treatment given
    requesting written consent from parents/carers, if it is necessary for staff/volunteers to transport children/young people in their cars

    Practices to be avoided

    The following should be avoided except in emergencies. If cases arise where these situations are unavoidable, it should be with the full knowledge and consent of the person in charge in the club or of the child/young person’s parents – for example, if a child/young person sustains an injury and needs to go to hospital, or if a parent/carer fails to arrive to pick up a child/young person at the end of a session.
    Avoid spending excessive amounts of time alone with children/young people away from others.
    Avoid being in a situation where you are alone with a child, e.g. taking a child/young person to an event, or dropping them off in your car.

    Practices never to be sanctioned

    The following should never be sanctioned. You should never:
    engage in rough, physical or sexually provocative games, including horseplay
    share a room with a child/young person
    allow or engage in any form of inappropriate touching
    allow children/young people to use inappropriate language unchallenged
    make sexually suggestive comments to a child/young person, even in fun
    reduce a child/young person to tears as a form of control
    allow allegations made by a child/young person to go unchallenged, unrecorded or not acted upon
    do things of a personal nature for children/young people or disabled adults that they are able do for themselves
    invite or allow children/young people to stay with you at your home unsupervised

    Please note

    It may sometimes be necessary for staff/volunteers to do things of a personal nature for children/young people, particularly if they are young or disabled. These tasks should be carried out only with the full understanding and consent of parents/carers and of the child/young person involved. There is a need to be responsive to a person’s reactions. If a person is fully dependent on you, talk with him/her about what you are doing and give choices, where possible. This is particularly so if you are involved in any dressing or undressing of outer clothing or where there is physical contact – for example, lifting or assisting a child/young person to carry out particular activities. Avoid taking on the responsibility for tasks for which you are not appropriately trained.



    If you have any concerns about a child/young person being abused, you should inform the designated person named on the first page of the Policy.
    Important contacts outside the organisation
    The social services number for the area of Croydon is:  020 8726 6000
    The emergency number for social services is:  020 8726 6000
  • Equal Opportunities Policy PoliciesOpen or Close


    The Greek Community School at St. Cyprian’s recognises the fundamental importance of equal opportunities both as an employer and in our role within our local community.
    We therefore take every care to treat each individual as a person in his or her own right. We recognise that everyone has a personal responsibility for the positive application of equal opportunities and that equality of opportunity is fundamentally about fairness and respect. It is achieved by ensuring that discriminatory behaviour, in any form, is not tolerated.
    We are totally committed to the principle of equal opportunities and to creating a working environment in which everyone is treated with dignity and respect, and which is free from unlawful discrimination, victimisation or harassment on the grounds of:
    colour, race, nationality or ethnic origin
    sex, marital status or gender reassignment
    disability of any kind
    sexual orientation
    Our commitment in all aspects of our organisation includes:
    recruitment and advertisement of jobs/volunteering opportunities
    terms and conditions of employment
    training, personal development and progression
    grievance and disciplinary procedures
    relationships between members of staff and volunteers
    Such values require a commitment from staff, management committee members and volunteers to accept a code of conduct which:
    encourages respect for every individual
    encourages collective action to challenge prejudice and the structures that perpetuate it
    challenges stereotyped images internally and externally and, in their place, promotes positive images (see appendix 1 Anti Racist Policy)
    declares as unacceptable any language, action or belief which is prejudiced or which encourages prejudice in others (see appendix 1 Anti Racist Policy)
    does not tolerate any from of behaviour which is derogatory, demeaning or insulting to other persons or groups on the ground of race, gender, reassignment, disability, religion, culture, political beliefs, sex, sexual orientation or age (see appendix 1 Anti Racist Policy) 
    creates an environment in which individual differences and the contributions of all our committee, staff and volunteers are recognised and valued

    In addition:
    Everyone is entitled to an environment, which provides dignity and respect to all; no form of intimidation, bullying or harassment will be tolerated.
    Recruitment, selection and training will be based on the objective criteria.
    We take this policy very seriously, and therefore a breach of this policy is considered to be gross misconduct and disciplinary action, including dismissal for serious offences, will be taken against those who do not comply with it.
    If you have any queries regarding this policy, please contact the equal opportunities officer below.
    Equal opportunities officer:  Antonia Koumi Kastelanides
  • Health and Safety Policy PoliciesOpen or Close


    General Statement of Policy
    Greek community School at St. Cyprian’s Parents’ Committee accepts its responsibility for setting out the overall Health and Safety Policy.  This policy outlines our intention in so far as it is possible in our rented accommodation, to provide and maintain safe and healthy working conditions, equipment and systems of work for all our employees, volunteers and pupils.  The Committee will take all reasonable steps within its power to prevent, or reduce the possibility of:
    Harm and injury to pupils, employees, volunteers, members of the general public, and
    Damage to property, plant, machinery, equipment, tools, materials and the environment
    by providing protection from foreseeable risks by promoting continuous improvement in Health, Safety and Wellbeing standards.
    Whilst the Committee have the responsibility to ensure that all reasonable steps have been taken to reduce the possibility of personal accident or injury, it must be emphasised that individual responsibility cannot fall on individual members of the Committee unless there has been an element of negligence, fraud or other criminal action.  
    The policy will be kept up to date, particularly as the GCS changes in nature and size. To ensure this, the policy will be reviewed every year.

    The Committee will delegate authority for the development and implementation of this policy to the Head teacher who will ensure the safe day-to-day running of the school and that this Health and Safety Policy is maintained.  The Head teacher will ensure that all employees and volunteers are aware of the content so that everyone can fulfil their duties to co-operate with this policy.  Any amendments or updates to this policy will be brought to the attention of the relevant pupils, employees, volunteers, parents and members of the general public by the Head teacher.  
    Accidents and all other Health and Safety incidents including near misses are to be reported by the Head teacher in accordance with the CYPS Policy and Procedures for Reporting Incidents of Violence, Injuries, Diseases and Dangerous Occurrences at Education Establishments.
    Therefore, whenever another employee, volunteer, pupil or parent notices a health or safety problem that they are not able to put right, they must straight away report this to the Head teacher., who in turn will report where appropriate to the Head teacher of the mainstream school.
    The Head Teacher will liaise with the mainstream school to ensure that equipment and premises are safe.
    It is imperative that all staff and volunteers should comply with the following health and safety guidelines and procedures:
    Staff and volunteers will read, be aware of and make children aware of the fire exits, fire regulations and evacuation routes. Visitors should be made aware of arrangements in case of a fire.
      2. Staff and volunteers will know the whereabouts of fire extinguishers. 
      3. Fire drills will be carried out regularly at the beginning of each new term, or whenever new children arrive. All fire drills will be recorded in the daily register. 
      4. Make sure with the Day school that fire Extinguishers, Smoke Detectors and Fire Exits are clearly identified, kept clear and unlocked when the building is in use at all times.
      5. Check with day school that Fire Extinguishers, Smoke Detectors and Fire Alarm are checked regularly by an appointed person.
      6. If anyone is in doubt of the ability of using the fire extinguisher to extinguish a fire, they will not attempt to tackle it, but will telephone the Fire Brigade. The safety of the children, staff and volunteers is the top priority.
      7. Fire Procedures detailing action to be taken in the event of a fire, should be displayed. (check with day school)
    Equipment  1. Furniture, toys and equipment will be kept clean and in good repair. Staff and volunteers will check all equipment regularly.
      2. Electrical leads will be tucked safely away. They will not be in such a position that an appliance could be easily pulled down or on top of someone.
      3. Tables and chairs will be placed in such a way so as not to cause injury or obstruction.
      4. Staff and volunteers will read the instructions of any equipment in use and follow them.
      5. Potentially hazardous equipment will be protected or put out of the way of children. Hazard information will be accessible for everyone who needs it.
      6. Any unsafe item or situation will be made safe or reported immediately to the Head teacher 
    Premises 1. Entrances and exits (including fire exits) will be kept clear and accessible at all times.
      2. Liaise with mainstream school so that premises will be kept clean, well lit, adequately ventilated and maintained in a suitable state of repair and decoration.
      3. Rooms will be maintained at an adequate temperature.
      4. Outdoor play space will be kept safe, secure and well maintained.
      5. Rooms used by GCS will be used solely by the school during the hours of operation.
      6. Premises are risk assessed by the mainstream school but activities will be risk assessed by the GCS and a written record of these made and any actions noted.  These records will be held on file.
      7. Greek Community School operates a strict NO SMOKING policy for staff, volunteers, parents and carers and visitors to the premises.
      8. All doors, windows and any other access points will be secured appropriately by the duty caretaker at the end of each session.
    Staffing 1. All staff and volunteers will be Criminal Record Bureau (CRB) checked. Only staff and volunteers that pass will be permitted to work with pupils attending Greek Community School.
      2. All staff and volunteers will have induction training, including Health & Safety and Child Protection policies and procedures during the first staff meeting prior to the school start date.
    Supervision 1. The level of supervision for under-8s will be at least 1:8 (staff: child ratio) on site, 1:5 off site. Staff and volunteers under 17 years of age are not counted in the staff: child ratio.
      2. No adult will be left alone with a single child.
      3. No young person under the age of 18 will be left alone with a group of children.
      4. Whilst their CRB vetting is in progress, staff and volunteers will not be left alone with a group of children.  Another adult will always be present who has been CRB checked.
      5. Children will not be allowed in the kitchen without supervision, and then only if the kitchen is being used solely for a supervised children’s activity.
      6. No child will leave the premises unless with a staff member or volunteer, parent/carer, or other person authorised by the parent/carer.
      7. If a child is missing, the parent/carer or the police will be notified immediately, as well as a Committee representative. The Missing Child Procedure will then be followed (see below).
      8. Staff and volunteers will not be under the influence of illegal drugs or alcohol whilst on the premises.
    Record Keeping 1.  Registration forms will be completed and kept on file for every pupil attending the Greek Community School.
      2. A daily attendance register will be used. The register will also record which staff and volunteers are present.
      3. All children will be signed in by their parent/carer and signed out by a parent/carer.
      4. Written authorisation from the parent/carer will be required prior to picking up of children by anyone except themselves. If a child is uncollected the Late Collection/uncollected Children Procedure will be followed (see below).
      5. Written authorisation from the parent/carer will be required for children to take part in trips off the premises (see example below).
      6. A record will be kept of all visitors to the school (their names will be inserted on the Register).
      7. All records will be held securely and kept confidential (except as legally obliged).
    First Aid 1. There will always be a qualified First Aider present when children are in attendance. The First Aiders, whose names will be posted, will deal with accidents.
      2. A First Aid Box and Accident Book will be maintained in good order. The accident book will be Data Protection and RIDDOR (Reporting of Dangerous Occurrences) compliant.  All staff and volunteers will be made aware of their whereabouts.
      3. All accidents will be recorded in the Accident Book, and signed by a parent/carer to show that they have been informed. The accident forms are then kept in date order in the children’s registration file.
      4. Staff and volunteers will wear disposable gloves when cleaning up body fluids (blood, vomit, urine etc). If bodily fluids come into contact with anyone, they will be washed off immediately. 
      5. Pupils will only receive medical attention if the parent/carer has agreed to this in the Registration Form.
      6. Before dealing with wounds, staff and volunteers will wash their hands and cover any cuts or sores with a waterproof dressing (after taking guidance from First Aider if necessary). After dealing with wounds, staff and volunteers will wash their hands again.
      7. Clinical waste, such as plasters and bloodstained tissues, will be disposed of separately from other rubbish, in a plastic bag.
      8. Any accidents resulting in medical attention will be reported to the Committee.
      9. Any accidents occurring due to the premises or building will be reported to the site managers/school care taker.
      10.  Any accident which is potentially life threatening will be reported   to the Health & Safety Executive under RIDDOR regulations (Reporting of Dangerous Occurrences).
    Accident Stay Calm.
    Emergency  Assess the situation.
    Procedure Get the First Aider to the scene – administer emergency first aid if necessary.
    (Serious Injuries/Emergencies) Reassure victim & remove other children from scene and reassure them.
      Phone emergency services.
      Pass on clear details about incident/accident, including information from child’s registration form to emergency services.
      Telephone parent/carers or emergency contacts.
      Go in the ambulance with the child.
      Stay with child until parent/carers or emergency contact arrive.
      Phone Committee member with responsibility for Health and Safety to inform of accident/incident.
      Staff and volunteers who witnessed the incident need to complete an incident form as well as regular accident report. Any serious accident/incident will be investigated by the Committee chair as well as reported to the relevant organisations.
    Allergies / Dietary / Medical Requirements 1. A record will be kept of all allergies and specific dietary or medical requirements of registered children.
      2. The Head teacher will make all staff and volunteers aware of any allergies or specific dietary or medical requirements of children in attendance.
      3. Parents/carers will give written permission if staff and volunteers are required to administer medication to their children. The GCS medication policy will be followed. (see below)
      4. Medication will be stored in the original containers, clearly labelled and kept inaccessible to children.
      5. A record will be kept of all medication administered to children.
      6. Children who become ill during a session will be cared for in accordance with (School Name)’s sick children procedure. 
    Missing Child Procedure 1. When a pupil has been discovered missing from the school (after registration), the Head teacher will be notified immediately.
      2. The parent/carer (or emergency contact) will also be notified immediately, as well as a Management Committee representative.
      3. The Head teacher will contact the police.
      4. Ensuring that the other children are secure, where possible, an adult should begin a search for the child keeping the Head teacher informed of their whereabouts and where they have attempted to search for the child.  This adult should return to the school premises upon the request of the parent/carer, Head teacher  &/or police.
      5. If the pupil is found, they must be returned to the school premises immediately and the parent/carer called.  
      6. The Head teacher and parent/carer will determine the next course of action – temporary/permanent suspension from the school, communication with Social Services, provision of additional adult support with the pupil/pupil’s class, etc.
    Medication Policy 1.  If staff and volunteers are required to administer medication to pupils, the parent/carer will have provided written permission.
      2. The Head teacher or another elected staff member or volunteer) will discuss the procedures and necessary timings with the parent/carer and the pupil.  
      3. The same adult will administer the medication where possible.
      4. The medication will be clearly labelled with the pupil’s name, name of the medication and instructions will be left as well.  
      5. The medication will be in a locked cupboard and accessed only by the adult agreed to administer the medication.
      6.  If there is any adverse reaction to the medication, the parent/carer (or emergency contact) will be called immediately and the Emergency Procedure will be followed.
    Sick Children Procedure 1. A pupil who has been ill or sick within 24 hours of the beginning of the school day will not be admitted to the school.  This is for the protection of all the pupils, staff and volunteers.
      2. If a pupil has been sick, pupils will be removed from the immediate surrounding area.  First Aid will be administered if necessary and the area will be cleaned using disposable gloves.
      3. Any pupil who begins to feel unwell throughout the course of the session, will be removed from their lesson and First Aider will assess the pupil.
      4. The parent/carer (or emergency contact) will be contacted and the pupil will then be collected and signed out.  
      5. The Emergency Procedure will be followed if necessary. 
    Late collection / uncollected Pupil Procedure 1. Pupils who are not collected by their parent/carer at the end of school will stay in the possession of two staff members or volunteers.
      2. The parent/carer (or emergency contact) will be contacted and arrangements made for their immediate collection.
      3. When the parent/carer (or emergency contact) cannot be reached, it is essential that the pupil remains with the two adults and does not receive a ride home from anyone else without the parent/carer’s permission.

    Fire Evacuation Procedure

    What to do in the event of fire will form a part of the introduction/induction of new volunteers and members of staff to the GCS Fire drills will take place regularly.
    If you discover or suspect fire
    Sound the fire alarm 
    Report the fire to the Head teacher
    Inform all volunteers and staff and assist with evacuation of the building
    Only use a fire extinguisher if you are confident of how to do so and certain of not causing risk to yourself or others

    If you hear the fire alarm

    (The fire alarm is a continuous bell)
    Immediately evacuate the building with the children you are working with from the nearest fire door.
    On evacuating the building act calmly and quietly to avoid alarming/scaring the children. Take care on the stairs, do not rush the children, which may result in accidents, provide reassurance and do not use the lift. 
    Special care must be taken for those pupils who may need assistance in leaving the building.  This includes hearing-impaired pupils who might not have heard the alarm.
    The class teachers must take the register with them. 
    The appointed Fire Marshall will check all rooms, toilets and unlocked cupboards to ensure that everyone has vacated the building.  All fire doors and exit routes will be closed behind the Marshall as they leave the building.
    Once the staff, volunteers and children are in the assembly points the class teachers will take their register and checked by the Head teacher, to ensure that everyone is together in the safe point. 
    The Head teacher will telephone the fire brigade if necessary. 
    The Head teacher / Fire Brigade will inform everyone when it is safe to re-enter the building. 
  • Training Policy PoliciesOpen or Close


    1. Policy
    We at the Greek Community School at St. Cyprian’s (GCS) are committed to working towards the provision of appropriate training for staff, whom we recognise to be our most important resource. This is considered essential in enabling the GCS to provide effective teaching and support, to all our, their families and carers; at the same time as helping staff and volunteers to achieve competence in their roles, thereby, improving their performance and job satisfaction, as well as preparing them for taking on more responsibility and development.
    As well as needs identified by the senior management, All individuals are encouraged to recognise their own needs for training and development. These should be discussed during regular sessions with their Line Managers.
    2. Identification of Training Needs
    Identification of training needs should be based on enabling an employee to achieve competence in their job and, if appropriate, to facilitate the development of the individual to take on additional responsibilities.
    Staff development sessions will provide a focus for the identification of individual training needs.
    3. Budget
    The staff are a school’s greatest asset and as such the Parents’ Committee has made available a budget for professional development.
    The following types of training are financed through this budget:
    All employees receive an induction to the organisation and job. This will vary in content and duration according to the needs of the position but will include general elements relating to terms and conditions, together with specific elements relating to the job.
    On the Job Training
    This will be by the Line Manager, other colleagues or third parties as appropriate.
    Short Courses
    These may be one-day courses or of a longer duration; they may therefore involve a need to stay away from home overnight. The course content must be relevant to the job and in some instances will be appropriate to new employees. Preference will be given to staff whose training needs have been identified through staff development.
    Distance Learning/Correspondence Courses
    For some individuals, training such as ‘Open University’ courses may be more appropriate than day release. Applications for support in respect of the time and/or finance should be made to the Head Teacher and Parents’ Committee in accordance with the procedure given below.
    Full-Time/Day Release
    Consideration will be given for employees who wish to be given the opportunity to attend an approved full-time or part-time day release course with no loss of income and the right to return to work on completion of training.
    Eligibility for Overall Funding
    The course applied for must be relevant to the job or develop the individual in a way, which is consistent with the needs and objectives of the GCS as well as in line with the organisation’s development plan.
    Terms of Agreement
    In making a decision regarding attendance at a course the GCS will consider:
    Permitting time-off to attend the agreed training course
     Paying course fees as appropriate.
    Note: Payment of course fees and salary is subject to satisfactory attendance by the individual. Also if that person resigns their post within 12 months of attending a course they will be required to pay back to the GCS two-thirds of ALL costs incurred.
    The employee must submit reports on the course (verbal and/or non-verbal, as agreed) after it is complete.  


    Policy adopted on behalf of the Greek Community School at St. Cyprian’s (GCS) Parents’ Management Committee
  • Volunteer Policy PoliciesOpen or Close




    This document defines the terms and sets out the principles, practices and procedures, which our Community School will follow in the appointment, management and control of volunteers.


    Volunteers may be described as individuals who put their experience, knowledge and skills at the disposal of an organisation, free of charge, with the primary aim of helping the organisation to achieve its service objectives and or with the primary aim of bringing some benefit to the local community.  In this sense, volunteers are to be distinguished from students, other work placements, and secondees, where the primary aim is usually for the student or secondee to obtain certain work experience or to carry out work or research in certain areas.
    In other words, the primary benefit of volunteering in our school will be for the benefit of the pupils and the school.  However, volunteers will also gain valuable teaching/tutoring experience and opportunities.


    Our school values volunteers for the diverse skills and experience they bring.  Volunteers are essential to the running of the school.  It recognises that volunteers should be seen as integral, complementary and additional to the staff of the school.  

    The object of this policy is to ensure that the interests of the volunteers are met, whilst bearing in mind that the children and young people’s safety and wellbeing is paramount.  With this in mind, the Greek Community School at St. Cyprian’s undertakes that all volunteers will:
    Work under the supervision and guidance of the Head teacher.
    Be made aware of and be expected to adhere to the GCS’s policies including Equal Opportunities, Child Protection and Health & Safety.
    Have completed a Volunteer Application form.
     Have references taken up.
    Be police checked.
     (See Volunteer Recruitment Procedure – Appendix A)


    Please inform the Headteacher in advance of any planned absence.  If you cannot attend the school please call the Headteacher immediately to inform them.


    It is essential that volunteers dress in respectful and culturally appropriate ways to work with the pupils that attend the GCS


    The GCS recognises that the activity of volunteering can provide a volunteer with experiences and opportunities for self and career development.  In accordance with school’s Equal Opportunity Policy, volunteer placements at the GCS will be therefore be open to individuals irrespective of race, gender, disability, sexuality, age or marital status. 


    This school has a statutory responsibility under the Health & Safety at Work Act 1974, not to harm or damage the health of staff or volunteers through their involvement in the activities of the organisation.
    All volunteers are expected to conduct themselves in a safe manner and not to act in a way that may cause injury to others.
    Further information on Health and Safety can be found in ’s Health and Safety Policy.


    All adults working with or on behalf of children have a responsibility to safeguard and promote the welfare of children.
    All volunteers and staff will be informed of their responsibilities in being alert to the signs of abuse and the procedures for referring concerns to the Head teacher (or other Designated Person).
    Further information on Child Protection can be found in the school’s Child Protection Policy.


    Volunteers should regard all information they have access to or are given as a result of their volunteering as being confidential unless advised otherwise.  No information should be released to a third party without first seeking the agreement the Head teacher and/or the individual concerned, as appropriate.
    The Greek Community School will fulfil its duty to safeguard the information contained within application forms etc.
    Volunteers have the right to access their own records (and application forms).  Should you wish to see these records this can be arranged by giving the Head teacher 24 hours notice.     


    Where appropriate, the role and placement of the volunteer may be terminated by the Head teacher at one week’s notice, or immediately, where behaviour equivalent to gross misconduct has occurred. In all cases the volunteer will be entitled to an explanation of the decision and action taken. The Head teacher will report any such terminations to the Chair of the Parents’ Committee/ Governing Body.


    Volunteers will not be subject to the GCS’s disciplinary procedures.  Correspondingly, volunteers will not have access to the GCS’s grievance procedures.  However, volunteers will be entitled to use the GCS’s complaints procedure.  Where appropriate, the complaint will be investigated fully by the Head teacher or her/his representative.


    Volunteers will be reimbursed for out of pocket expenses, but may not receive payment for any reason.


    Volunteers will be covered by ’s employer’s public liability, professional indemnity where appropriate, and personal accident insurance.


    Confidential records detailing names, addresses and telephone numbers are maintained on a database.  Original copies of the volunteer application form, references, interview notes, and specific checks are also held in a locked file.  Volunteer records are accorded confidentiality and each volunteer will have access to their own personal record in accordance with data protection.


    Where a volunteer is based at the GCS on a weekly basis s/he will be expected to be involved and included in general activities, such as meetings, when necessary.  Volunteers will also be required to attend a Child Protection Training session every two years.


    It will be the responsibility of the Head teacher to regularly review the operation of the GCS’s Volunteer Policy to ensure that it is in accordance with it’s Equal Opportunity policy.


    to be valued as an individual
    to have clear guidelines within which to carry out duties
    to be respected for their individual knowledge and skills
     to have support, feedback, appreciation, and encouragement
    to have opportunities to contribute to ’s developments
    to have opportunities to discuss concerns or problems relating to their duties
    not to have their duties changed without prior discussion
    to be reimbursed for out of pocket expenses
    to be insured while at 
    up to date information about the school and its development
    a safe working environment
    to be given an induction as a volunteer of the school – outling the policies and procedures that they need to adhere to
    a completed volunteer application form, positive reference and approved CRB disclosure
    show commitment to the school
    treat pupils, staff and volunteer colleagues with respect
    have a flexible approach to their duties
    be sensitive and tactful in their dealings with pupils
    follow policies, procedures and instructions
    be punctual
    be reliable and regular in their attendance
    inform the school in all cases of absence (in advance where possible)
    report any accidents promptly to staff
    respect confidentiality
    be prepared to undertake appropriate training
    carry out their tasks to the best of their ability
    discuss concerns with the appropriate person
    consult the appropriate person, if in need of help and guidance


    Do help to provide a safe, stimulating environment for children and young people.  

    Reason you are essential to the success of the school.  Your role in ensuring that the pupils are in an environment where they are able to learn is paramount.
    Do ask questions if you are not clear about what your role is or what is expected of you.

    Reason there can be last minute changes.  Always make sure you are confident you know what you are doing.  This also will be reassuring for the pupils you are working with.
    Do help to ensure that equipment is maintained and that anything damaged or dangerous is removed.
    Reason accidents do occur and materials do get broken.  Volunteers play a key role in ensuring that safety is maintained at all times.
    Don’t develop a physical relationship with pupils.  Clear boundaries are essential.
    Reason you are in a more powerful position than the pupils and such a relationship would be exploitative.  This is for your and the pupil’s protection.
    Don’t accept/put up with any form of harassment from pupils, staff or other volunteers.  If such incidents occur, or you feel they are likely to occur, please contact the head teacher, who will support you in dealing with this.
    Reason: any form of harassment, intimidation or abuse is not to be tolerated and you have the right to conduct your voluntary work without fear of it.
    Don’t give your home address to pupils and never invite pupils into your home.
    Reason: your time away from volunteering is exactly that – time away.  You need space and privacy.  During your agreed time with pupils you are protected by policies and guidelines and in your time you are not.
    To ensure that volunteers are recruited in a manner that ensures the safety of the children and young people of the school, the following must be followed:
    Any volunteer adverts or requests for assistance must clearly state that "The Greek Community School (GCS) is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment".
    All job descriptions for staff and volunteers will state the main duties of the post and will include the statement that ‘all adults employed by/volunteering with the GCS are responsible for safeguarding and promoting the welfare of children s/he is responsible for, or comes into contact with’. 
    All volunteers will need to have completed a Volunteer Application form.
    When appointing volunteers, the GCS will pay particular attention to:
    - unexplained gaps in employment
    - discrepancies
    - repeated changes of employment
    - explanations as to why the person would like to volunteer with children.
    Incomplete application forms will not be accepted.
    References will be sought before interviews take place. Open references and testimonials provided by applicants will not be accepted. No volunteer will be appointed until a verified reference is received and scrutinised. For successful candidates, written references will be verbally verified.
    It might be necessary to request the contact details of another reference if there is any uncertainty of the appropriateness of the applicant to work with children and young people.
    All volunteers will be asked to bring identity proof with them e.g. a current driving licence or passport, a full birth certificate, plus a document such as a utility bill showing the candidate’s current name and address.
    All volunteers will be asked to bring documents confirming any educational and professional qualifications relevant to the post.
    All interviews will be conducted by a minimum of two (usually three) people. At least one member of the Parents’ Committee will always be present.
    As well as the above checks (qualifications, references), all candidates will undergo a CRB check and check of DfES List 99.  All volunteer appointments are subject to these checks being satisfactory.
    Where there are serious concerns about an applicant’s suitability to work with children, the facts will be reported to the police and the DfES Children’s Safeguarding Operations Unit (formerly the Teachers Misconduct Team).
    All appointed volunteers will undergo an induction process which includes information and written statements of; policies and procedures in relation to safeguarding and promoting welfare e.g. child protection, anti-bullying, anti racism, physical intervention/restraint, internet safety and professional conduct.


Discover our easy 5 step registration process.


Timings: Saturday / 9.30am till 1.30pm


Reception: 078 4103 8881
Springfield Rd,
Thornton Heath,

Greek Community School
at St. Cyprian’s