The General Data Protection Regulation 2017 requires the Greek Community School at St. Cyprian’s to provide you with certain information when you have provided it with personal data. ‘Personal data’ means information relating to an identified or identifiable living person.
Greek Community School at St. Cyprian’s is a Greek Community School based in South London teaching children from Reception to A ‘Level and Adult classes.
We will only collect information from you that is relevant to the circumstances in which we are working with you. In particular, we may collect the following information from you which is defined as ‘personal data’: Personal details – name, date of birth, address, contact details, next of kin contact details; copies of passport and driving licence; family, lifestyle and social circumstances; Financial details; Business activities; Education and employment details; Goods or services provided; visual images, behaviour and standards of work or performance; time logs. You will be informed of any other data we collect orally or through email at the time of collection of the data. We may also need to collect information that is referred to as being in a ‘special category’. This could include: Racial or ethnic origin, disability information, criminal convictions, marriage status, mental or physical health including dietary requirements, religious beliefs, criminal convictions and education specific information including pupil attainment records, safeguarding files and education. You will be informed of any other data we collect at the time of collection of the data.
We may use your information to enable us, through our arrangements with you, to meet our charitable and educational objectives through our various legitimate business concerns and commercial activities. In particular, your data may be used to meet statutory requirements for local and national organisations; to help us to provide education or services in the field of education or a similar field; training to our customers and clients; to promote and provide our services; to maintain our own accounts and records for staff, pupils and parents; and to support and manage our employees, any of which may be necessary for the performance of any contract or arrangement between us. We may also use it for:
Pupil assessment and tracking; child protection and safeguarding purposes; administering any accounts; processing bank details for payment purposes; the prevention or detection of fraud; market research; marketing; Disclosure and Barring Service checks; credit reference checks
We sometimes need to share the personal information we process with other organisations with whom we work to deliver the activities described under the paragraph “How will we use your information?” What follows is a description of the types of organizations we may need to share some of the personal information we process with for one or more reasons:
Employees; pupils; parents; business associates, clients, local and national regulatory authorities, local governing bodies; charities; professional advisers; educators and examining bodies; current, past or prospective employers; family, associates and representatives of the person whose personal data we are processing; healthcare professionals; social and welfare organizations; regulatory authorities; employment and recruitment agencies; suppliers and service providers; consultants and professional experts; persons making an enquiry or complaint; other companies in the same group; central government; police forces, courts; data storage companies
The current list of data processors is; Cyprus Education Mission, Education Department Embassy of Greece, Department of Education, Croydon (Local Authority), Gmail, MailChimp, VoodooSMS.com
We will keep your information throughout the period of time that we work with you and for the duration of any project or association with us as part of which you provided the personal data, and for a period of six years from that point or until it is no longer necessary for us to hold the data.
You have a series of rights under the General Data Protection Regulation including the right to access a copy of the information we hold about you, to have data we hold erased, to restrict the use of your data, to object to marketing use of your data, the right to withdraw consent to our processing of your data, rights concerning the portability of your data. Further information on this issue can be obtained from our Committee Chair and Bursar.
If you are unhappy about how we are using your information then initially you should contact the Committee Chair or Bursar and if your complaint remains unresolved then you can contact the Information Commissioner’s Office, details available at www.ico.org.uk.
Springfield Road, Thornton Heath
London, CR7 8DZ
We will notify you via email within 1 business day
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